The Evaluation Checklist
Choosing the wrong software costs you twice: once for the failed implementation, and again for the replacement. Use this checklist to evaluate properly.
Must-Have Features
- Digital scale ticket management with weighbridge integration
- Real-time inventory tracking by material, grade, and location
- Supplier/vendor management with compliance tracking
- Purchase and sales order management
- Invoicing and payment processing
- Reporting and analytics dashboard
- Multi-user access with role-based permissions
- Cloud-based with automatic backups
- Mobile app for yard operations
Nice-to-Have Features
- Dispatch and route management
- Quality control and grading
- Supplier self-service portal
- Marketplace for buying/selling
- IoT device integration
- AI-powered insights
- Multi-location support
- API for custom integrations
Questions to Ask Vendors
- Is it cloud-based or on-premise? Cloud is always the answer in 2026.
- What scales/weighbridges do you support? Ensure compatibility with your equipment.
- How long is the implementation? Should be days, not months.
- What's the pricing model? Avoid per-ticket or per-transaction pricing.
- Is there a mobile app? Not a mobile website - a real native app.
- Do you offer a free trial? You should try before you buy.
- What's your uptime guarantee? 99.9% minimum.
- How is data exported? You should own your data, always.
- What support is included? Phone, email, chat - and response times.
- How often do you release updates? Monthly at minimum.
Red Flags to Watch For
- No free trial available
- Per-transaction pricing that scales unpredictably
- Desktop-only or Windows-only software
- No mobile app
- Implementation takes more than 2 weeks
- Annual contracts with no monthly option
- No API or integration capabilities
- Vague about data export options
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